General Rules – Revised Dec. 2016
1. That this Club shall be called “The Waveney & Oulton Broad Yacht Club Ltd.”
2. That the object of this club is to encourage the improvement and sailing of small yachts and boats.
3. That the Club Flag shall be a burgee, having a white background and blue cross, with a red square in the centre.
4. That the Officers consist of a Commodore, Vice-Commodore, Rear Commodore, Treasurer, General Secretary, Membership Secretary, Sailing Secretary and Social Secretary and that these be ex-officio members of all Committees and Sub Committees.
5. (a) The General Committee shall consist of the Officers, the retiring Commodore and approximately nine other Members. That at all Meetings of the General Committee, five members, to include one Flag Officer and two Officers, shall form a Quorum.
(b) The Company Directors and Company Secretary shall have an advisory role to the General Committee. They can be proposed by the General Committee and voted on at the A.G.M.
6. (a) The General Committee shall manage the affairs of the club in conformity with these General Rules.
b) The Committee may establish such sub-committees as they deem necessary. At least one Flag Officer shall attend each meeting of any Sub-Committee and shall chair such meetings. The Bar Manager shall be a member of the Bar Sub-Committee.
7. (a) The Annual General Meeting shall be held as soon as practicable after the end of the Summer Racing Season and at least 14 days notice of the meeting shall be given.
(b) The Officers and General Committee shall be elected at the A.G.M. and shall take office immediately. Unless he/she is an elected Officer, no member may serve on the General Committee for more than three consecutive years, but shall be eligible for re-election after an interval of one year. The General Committee have the power to co-opt members who shall serve until the next A.G.M. but shall be eligible for further co-option for a total period not exceeding three consecutive years.
(c) The General Committee shall have the power to elect a member to fill any vacancy during the year.
(d) No member shall be nominated to any office or to any Committee without his/her
previous consent, and all nominations duly proposed and seconded shall be in the hands of the General Secretary not less than seven days before the A.G.M.
(e) At all General Meetings of the Club each member present, aged 18 years and over shall have one vote. Members under the age of 18 shall be entitled to attend and speak at General Meetings but not to vote.
8. The General Secretary shall call a General Meeting if requested to do so by the General Committee or not less than forty members. At least 14 days’ notice of a General Meeting shall be given to all members. Such notice shall contain the date and a statement of the business to be transacted at the meeting.
9. In all Club races (other than Open Regattas) helmsmen and crews must be Club Members, provided that it shall be within the discretion of the Officer of the Day to permit members of recognised Yacht Clubs or guests of Club members to act as helmsmen or crews for occasional races. No person shall receive any remuneration for steering or crewing in any race.
10. If a Yacht be let, she is not entitled to the Club privileges or to fly the Club Flag, unless the person to whom she is let be at that time a Member of the Club.
11. (i) The rates of subscription shall be as follows:
(a) Life Members: A factor of Twenty times the Ordinary Subscription. If over 60 years of age, ten times the Ordinary Subscription.
(b) Family Membership: £132.00. Shall comprise a single “family” unit of not more than two adults (and, if two, then they shall either reside at the same address, or be related to each other) and any of their children (or children related to them and for whom they are responsible either as guardians or otherwise in loco parentis) who are eligible for Junior Membership, or under the age of 22 years and still in full-time education.
(c) Ordinary Membership: £94.00.
(d) Junior Membership: Persons under the age of 20 - £24.00.
(e) Young Adult Membership: Persons between the ages of 20 and 29 - £47.00.
(f) Safety Boat Crew Membership: Persons providing regular cover for safety boats, and who do not partake regularly in club racing - £9.00.
(g) Veteran Membership: A person aged 80, or aged over 70 if he/she no longer races (and does not have a partner who races). Veteran membership is only for persons who are or have previously been members of WOBYC for 20 years. £23.00.
(h) Partner of Life Member: £38.00
All subscriptions shall be due on the 1st April each year and shall be paid in advance to the Membership Secretary before taking part in Club activities. Any member whose subscription (and/or other club fee that may be due from time to time) shall be overdue for two months shall thereupon cease to be a member, without prejudice to the recovery of arrears of subscription/fee.
11. (ii) The Commodores of Beccles Amateur Sailing Club, Lowestoft & Oulton Broad Motor Boat Club, Norfolk Broads Yacht Club, Norwich Frostbites Sailing Club and Royal Norfolk & Suffolk Yacht Club, be granted Honorary Membership for the duration of their office.
12. Anyone wishing to become a member must apply to the General Committee and must provide such details as required by the Club, to be given to the Membership Secretary. If elected, he/she shall be liable for his/her subscription...
13. That every member wishing to withdraw from the Club shall give notice in writing, to the Membership secretary on or before April 1st in each year and shall pay all arrears due at the time of such notice, which shall be considered as due to the Club and shall be recoverable by him in Law.
14. Should the conduct of any Member, on or off the Club premises, be, in the opinion of the General Committee, injurious to the character and interests of the Club, or should any Member persistently refuse to conform to any rules or regulations which may from time to time be made by the Committee, the Committee may request such Member to resign. Should such Member not resign within such request, the Committee shall, subject to the Member’s right of appeal, be empowered to erase such Member’s name from the list of members and such Member shall on no account be eligible for re-election.
15. Alterations or additions to the rules may be made in the following way and not otherwise:
a) The General Committee or an individual Member wishing to propose the alteration shall give notice, in writing of such proposal, to the Secretary.
(b) The proposal shall be considered at the Annual General Meeting in which case it shall be submitted to the Hon. Gen. Secretary not less than 42 days before the meeting or at a General Meeting convened in accordance with Rule 8.
(c) The Secretary shall include in the notice calling the Meeting a copy of the said proposal.
d) The Chairman of the Meeting may at his/her own discretion allow an amendment of any such proposal to be made at the meeting without prior notice, if he/she considers that any such amendment does not depart substantially from the purpose of the proposal.
(e) Any such proposal shall require a majority of not less than two thirds of the votes cast in respect of the proposal.
(f) If any such proposal shall be rejected, no proposal having substantially the same effect shall be considered at a Meeting held earlier than six months after such rejection.
16. The Treasurer shall submit to the General Committee details of the financial position of the Club as required by them. Annual financial statements shall be submitted to the Annual General Meeting next following the end of the period covered by them. The annual financial statements shall be compiled by a suitably qualified person or firm, appointed at the Annual General Meeting. Such person or firm shall assist the Directors, in fulfilling their responsibilities in relation to the preparation of the financial statements in accordance with the relevant provisions of the current Companies Act. The financial statements shall not be subject to an audit.
17. Membership of the Club and acceptance of these rules shall be deemed to constitute consent by every member to the holding of relevant personal data for the purposes of the Data Protection Act 1998.